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Getting Started

This guide walks you through creating your account, setting up your first digital assistant, and sharing it with your team.

1. Create your account

  1. Go to dap.kabware.co.uk/signup and choose a Standard or Professional plan when you are ready to start a paid pilot or rollout.
  2. Enter your organisation name, your name, and email address.
  3. Complete the checkout process via Stripe.
  4. Check your email for a welcome message with your login details.

Guided pilot first

If you want a guided two-week proof of value before subscribing, contact us before signing up. After a successful pilot, you can move onto the monthly subscription plan that fits the rollout.

2. Sign in to the admin dashboard

Kabware uses passwordless authentication — no passwords to remember.

  1. Navigate to your organisation's admin login link (provided in your welcome email).
  2. Enter your email address.
  3. Check your inbox for a one-time code (OTP).
  4. Enter the code to sign in.

The OTP is valid for 10 minutes. If it expires, request a new one.

3. Create your first assistant

Once signed in to the admin dashboard:

  1. Click Digital Assistants in the sidebar.
  2. Click Create New Assistant.
  3. Fill in the basics:
    • Name — A friendly name for your assistant (e.g., "HR Helper").
    • Slug — A URL-safe identifier used in the chat link.
    • Purpose / Guidance — Instructions that tell the AI how to behave. Be specific about tone, scope, and any restrictions.
  4. Choose the AI model (if your plan allows model selection).
  5. Click Save.

Upload knowledge files (optional)

To give your assistant domain-specific knowledge:

  1. Open your assistant's settings.
  2. Go to the Files tab.
  3. Upload documents (PDF, DOCX, TXT, etc.).
  4. The platform indexes your files into a vector store so the assistant can reference them in conversations.

4. Share with your team

Your assistant is available at a unique chat URL:

https://<your-domain>/login/<org-slug>/<assistant-slug>

Share this link with team members. They'll sign in with their email + OTP, just like you did.

Guest access

Assistants can optionally allow guest access — users can chat without signing in. This is useful for public-facing assistants like customer support bots.

5. Next steps